Before you order food for a party (or cook yourself) you need to give some thought to how much your guests will consume. You don’t want to run out of food, but at the same time, there is only so much food you can store as leftovers (or give away.) Below, I’ve outlined the guidelines I use when ordering food and drinks for a party. There are several factors that play into these numbers, so you may have to adjust according to your party and crowd size.

Learn how much food to order for a party! Never question again how much to order for a crowd! Covers calculating the amount of food (including appetizers, and desserts) and drinks needed for a party.

General Considerations when Ordering Food for a Party


  • The longer your event, the more food you will want to have. (As guests will likely get hungry again as the event goes on.)
  • Heartier meals will fill guests more than lighter dishes so factor in what you are ordering when you calculate how much you will need.
  • Consider your audience when ordering – are your guests men, women, or children? You may need to adjust according to the mix of your guests.
  • Round up in your calculations, never down!
  • If you know one dish will be particularly popular, account for extra of that dish in your calculations.


How Much Food to Order for a Party


  • Appetizers: 6 appetizers per guest (double if appetizer is only meal served)
  • Poultry/Meat/Fish: 6 ounces per guest
  • Sides: 1/2 cup – 1 cup per guest per side (depending on type of side)
  • Breads: 1 – 2 rolls per guest
  • Sandwiches/Wraps (as the main meal): 1.5 sandwiches per guest
  • Pizza (as the main meal): 2.5 – 3 slices per adult; 2 slices per child
  • Chips: 1 bag per 10 guests
  • Dip: 1 cup (8 ounces) per 10 guests


Ordering Dessert for a Crowd


  • Cake/Pie: 1 slice per guests
  • Cookies: 2 – 3 cookies per guest
  • Cupcakes: 1.5 cupcakes per guest


Calculating Beverages for a Party


  • General Drink Guidelines: In general, assume 2 drinks during the first hour of your party and then 1 drink per hour after.
  • Wine: 1 bottle yields 5 – 6 glasses. For guests who primarily drink wine, assume 2 – 3 guests per bottle. (White is typically preferred in summer months, so you may want to have more white wine on hand than red wine for summer-time parties.)
  • Beer: Assume 1 – 2 bottles per guest per hour.
  • Spirits: You can get about 16 drinks from a 750 ml bottle. (And don’t forget about mixers! One quart of mixer will serve about three guests.)
  • Non-Alcoholic Beverages: 1 per guest if alcoholic beverages are served; 3 per guest if alcoholic beverages are not served.
  • Ice (for drinks): 1 – 2 lbs per person (more for hot days).


How to calculate how much food is needed for party. Buy enough food and drink for a crowd for your next event. #partyplanning #entertaining

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1 Comment

  1. Amazing! This saved me soo much time. Great content


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