Deciding on a wedding venue is a big, important deal! You want to make sure you ask all the right questions during your site visit so you can ensure a smooth sailing wedding! Read on for a checklist of all the important wedding venue questions you should ask. (Even better, take this free wedding venue checklist printable PDF with you so you don’t forget a question!)

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Deciding on a wedding venue is a big, important deal! You want to make sure you ask all the right questions during your site visit so you can ensure a smooth sailing wedding! Read on for a checklist of all the important wedding venue questions you should ask. (Even better, take this free printable pdf with you so you don’t forget a question!) The most comprehensive wedding venue questions checklist!

 

Wedding Venue Checklist

 

General Logistics

  • Is my preferred date and time available?
  • What is your minimum guest count? What is your maximum guest count?
  • Are there other weddings at same time?
  • Are thre other weddings on the same day?
  • Do you have a facility director/day-of coordinator?
  • When is the latest guests will be allowed to stay?
  • Where is closest hotel?
  • Do you provide a shuttle service to the hotel?
  • Do you charge for parking?
  • Do you offer valet parking?
  • What is the turnaround time for responses to questions?

 

Ceremony

  • What is indoor backup plan? How long before ceremony do you have to decide?
  • When is the rehearsal?
  • How long is the rehearsal?

 

Cocktail Hour

  • Where is cocktail hour?
  • How long is cocktail hour?
  • If the bride & groom do pictures after ceremony, is there time for them to participate in cocktail hour as well?

 

Reception

  • When do you do food tasting?
  • Do you allow outside caterers?
  • Do you allow outside beverages?
  • Do you require services from a preferred vendor list?
  • Who is responsible for setting up and cleaning up?
  • What are the options for how the reception room is arranged? (Round tables vs banquet tables, location of bar, dance floor, band/DJ, etc…)
  • Do you have a bridal party attendant?
  • Do we get the choice of place settings and linens?

 

Fees

  • What is the fee per person?
  • What is the fee per child?
  • What is the fee for our other wedding vendors (photographers, DJs, etc..)?
  • Is there a ceremony or site fee?
  • Are there set up fees?
  • What are the fees for extras? (dessert bar, etc.)
  • Is tip or tax included?
  • What is the payment schedule?
  • When is the last deposit collected?
  • What services are included in price? (cake, DJ, etc.…)
  • Do you require wedding insurance?
  • Is the deposit refundable?
  • When do you require a final headcount?
  • What are the fees for an extra hour?
  • What forms of payment do you take?

 

Miscellaneous

  • Will we have access to a bridal suite before the ceremony and during the reception?
  • What is the contingency plan if your venue closes?
  • What is the plan if there is a natural disaster or other event where having the wedding would not work?
  • What is your reschedule/cancellation policy?
  • Are there any noise restrictions?

 

Don’t forget to print your free wedding venue checklist and take it with you on your site visit!

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(Pictures by Raw Photo Design)

Deciding on a wedding venue is a big, important deal! You want to make sure you ask all the right questions during your site visit so you can ensure a smooth sailing wedding! Read on for a checklist of all the important wedding venue questions you should ask. (Even better, take this free printable pdf with you so you don’t forget a question!) The most comprehensive wedding venue questions checklist!

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